Merion Pinehurst 374 by LuxuryLodgingSTR

This is the booking-specific agreement snapshot accepted before secure checkout.

This Terms and Conditions Agreement ("Agreement") is entered into by and between Luxury Lodging Host LLC, together with its affiliated owners, managers, and agents (collectively, "Owner" or "Manager"), and Full legal name ("Guest").

This Agreement governs the Guest's reservation and occupancy of Spacious Retreat w/ Game Room & Modern Amenities, located at 265 Merion Circle, Pinehurst, North Carolina, for the period beginning Check in at 4:00 PM local time and ending Check out at 10:00 AM local time, including any written Owner-approved modifications.

1. NATURE OF OCCUPANCY
The Guest is granted a temporary, revocable license to occupy the Property solely for short-term lodging purposes. This Agreement does not create a lease, tenancy, or any other possessory interest in real property, except where required by applicable law. The Guest expressly acknowledges that this is a transient accommodation arrangement.

2. RESERVATION DETAILS & TRANSACTION VERIFICATION
The primary Guest is Full legal name, with contact information including Email address and Phone number. The reservation is confirmed through EscapeStays direct booking, with a total number of occupants of 2. The reservation applies to Spacious Retreat w/ Game Room & Modern Amenities, located at 265 Merion Circle, Pinehurst, North Carolina, with check-in scheduled for Check in at 4:00 PM local time, and check-out scheduled for Check out at 10:00 AM local time. The direct booking total shown at checkout is $0.00. Stripe checkout session will be assigned when secure checkout begins.
Guest represents and warrants that all information provided is accurate and that the name on the reservation matches the identity of the individual occupying the Property and the payment method used. Guest acknowledges that these details, along with system records, communications, and access logs, may be used to verify the legitimacy of the transaction and defend against disputes or chargebacks.

3. BOOKING CONFIRMATION & ACCEPTANCE OF SERVICE
Guest acknowledges that prior to completing the reservation, they were provided with access to and had the opportunity to review the full listing description, amenities, inclusions, exclusions, disclosures, house rules, and applicable cancellation policies. Guest further represents that they have read, understood, and accepted all such information as a material basis for their booking decision.
Guest expressly acknowledges and agrees that only the amenities, features, and services explicitly listed or confirmed in writing are included in the reservation. Any items, services, or features not expressly listed are not included and are not guaranteed to be provided.
Guest further acknowledges and accepts any disclosed limitations, exclusions, or unavailability of certain amenities, including but not limited to features that are not offered, temporarily unavailable, under maintenance, or subject to external factors beyond the Owner's control. Such disclosed conditions shall not constitute a defect, misrepresentation, or failure of service.

4. IDENTITY & PAYMENT AUTHORIZATION
Guest agrees to provide a valid government-issued identification and, upon request, verification that the payment method used for booking belongs to the Guest. The Owner reserves the right to deny access or cancel the reservation without refund if identity verification cannot be completed.
Guest further acknowledges that the transaction has been authorized and processed with their consent and that such authorization may be relied upon in the event of a payment dispute or fraud claim.

5. CHECK-IN, ACCESS, AND PROOF OF SERVICE
Guest will receive access instructions, including entry codes and guidebook information, through the official booking platform, provided communication channels, or email prior to the scheduled arrival time. Guest agrees that the transmission of such information by the Owner constitutes fulfillment of the Owner's obligation to provide access to the Property.
Guest agrees that it is their responsibility to monitor and review all communications sent through the official booking platform or provided contact methods. Failure to review or access such communications, including access instructions, shall not constitute a failure of service, or non-delivery.

6. PROPERTY CONDITION, ACCEPTANCE & REPORTING
Guest acknowledges that the Property is provided in accordance with the listing description and pre-arrival communications. Upon check-in, Guest is responsible for inspecting the Property and must report any issues, damages, or discrepancies within the day of reservation arrival date.
Failure to report within this period shall constitute conclusive acceptance of the Property's condition and confirmation that no pre-existing damages or material issues were present at the start of the stay.

7. ISSUE RESOLUTION OBLIGATION
Guest agrees to promptly notify the Owner of any concerns during the stay and to allow a reasonable opportunity for investigation and resolution. The Owner will make commercially reasonable efforts to address any material issues, which may include repair or replacement.
Guest's failure to provide notice or allow reasonable access to resolve an issue will eliminate eligibility for any compensation or refund.

8. USE OF PROPERTY & RESTRICTIONS
The Property shall be used solely for lawful residential lodging and that access to, and use of the Property is strictly limited to the confirmed reservation period, beginning at the scheduled check-in time and ending at the scheduled check-out time, unless otherwise expressly approved in writing by the Owner. Guest agrees to comply with all house rules, community guidelines, and applicable local laws and regulations. Parties, events, commercial activities, unauthorized occupants, and any illegal conduct are strictly prohibited.
Any violation of this section shall constitute a material breach of this Agreement and may result in immediate termination of the stay without refund, removal from the Property, and forfeiture of all payments.
Guest further acknowledges that, in the event of suspected or confirmed violations, the Owner or Manager reserves the right to involve local authorities, law enforcement, or regulatory agencies as deemed necessary to enforce compliance, ensure safety, and protect the Property.

9. OCCUPANCY LIMITS
Guest agrees not to exceed the maximum occupancy stated in the reservation and listing. Unauthorized occupants or pets will result in additional charges or possible termination of the reservation. If Guest selected pet occupancy during checkout, Guest accepts the disclosed pet fee and remains responsible for pet-related damage, cleaning, odor, waste, noise, and rule violations.

10. CHECK-OUT & HOLDOVER
Guest agrees to vacate the Property no later than the stated check-out time. Unauthorized late departures may result in additional charges, including but not limited to operational damages, cleaning delays, and lost revenue from subsequent bookings.

11. SECURITY DEPOSIT AUTHORIZATION & DAMAGE RESPONSIBILITY
Guest acknowledges and agrees that a $500 security deposit authorization hold will be placed on the payment method on file one (1) day prior to check-in. Guest expressly authorizes this transaction and understands that it is a pre-authorization hold, not an immediate charge.
Guest further agrees that the security deposit may be captured, in whole or in part, for any damages, excessive cleaning, missing items, rule violations, unauthorized usage, or other charges incurred during the stay.
Guest is required to inspect the Property upon arrival and report any pre-existing damage within the day of check-in as indicated in the reservation details. Failure to do so shall constitute acknowledgment that the Property was received in good condition and free of damage.
All charges will be supported by reasonable documentation, including but not limited to photographs, videos, invoices, service records, and communication logs, which may be made available upon request. If no issues are identified, the authorization hold will be released in accordance with the payment processor's policies, and Guest acknowledges that release timing is subject to the issuing bank.

12. AUTHORIZATION TO CHARGE
Guest authorizes the Owner to charge the payment method on file for any amounts due under this Agreement, including but not limited to damages, additional services, penalties, or unpaid balances. Such charges may be processed within ninety (90) days following check-out.
Guest expressly acknowledges that this authorization extends to any charges exceeding the security deposit amount and agrees that all such charges shall be deemed authorized transactions arising from the Guest's contractual obligations under this Agreement, and not unauthorized or fraudulent charges.

13. AMENITIES & INTERRUPTIONS
Amenities are provided as described but are not guaranteed to be free from temporary or sudden interruptions. Minor inconveniences, maintenance issues, or external factors such as weather, utility outages, street parking, or neighborhood conditions are out of Owner's control and shall not constitute a basis for failure to provide the agreed accommodations and refunds.

14. CANCELLATION & REFUNDS
All reservations are final and non-refundable. In the event the Guest elects to cancel the reservation for any reason, Guest acknowledges that no refunds, credits, or adjustments will be issued.
Guest further agrees that any remaining balance due under the reservation shall remain payable and is not waived by cancellation. The Owner reserves the right to charge or collect any outstanding amounts owed in accordance with this Agreement.
Guest acknowledges that failure to utilize the reservation, including but not limited to cancellations, early departures, or no-shows, does not relieve the Guest of their financial obligations.

15. CHARGEBACKS, PAYMENT DISPUTES & RECOVERY
Guest agrees that all payments made under this Agreement are authorized, valid, and in exchange for services rendered, including but not limited to reservation blocking, property preparation, and access provisioning.
15.1. No Improper Disputes: Guest shall not initiate a chargeback or payment dispute for any reason that is inconsistent with the terms of this Agreement, including but not limited to dissatisfaction with the stay, failure to read listing details, amenity limitations or interruptions, or cancellation outside the stated policy.
15.2. Material Breach: Any chargeback or payment dispute initiated in violation of this Agreement shall constitute a material breach of contract.
15.3. Immediate Debt Obligation: In the event of a chargeback, Guest agrees that the full disputed amount becomes immediately due and payable, a $250-$750 administrative recovery fee may be added, and Guest is responsible for all costs of recovery, including legal fees, collections fees, and arbitration costs.
15.4. Evidence Authorization: Guest expressly authorizes Owner to use signed agreement, ID verification, IP address logs, device fingerprinting, communication records, and smart lock/access logs as evidence in any dispute, chargeback, or fraud investigation.
15.5. Collections & Credit Reporting: Guest consents to submission of unpaid balances to third-party collections agencies and credit bureau reporting where permitted by law.
15.6. Fraudulent Disputes: Guest acknowledges that filing a knowingly false dispute may constitute fraud or theft of services and may be referred to law enforcement or pursued through civil claims.

16. LIMITATION OF LIABILITY
To the fullest extent permitted by law, Owner shall not be liable for any injury, loss, or damage arising from the Guest's use of the Property, including but not limited to accidents, theft, or external conditions beyond Owner's control.

17. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the Property is located.

18. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the parties and supersedes all prior communications. Any modifications must be made in writing and agreed upon by both parties.